What Jobs are available for Administrative Staff in Machakos?
Showing 199 Administrative Staff jobs in Machakos
Remote Administrative Assistant - Executive Support
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide executive support. This is a fully remote position, offering the flexibility to work from home while maintaining seamless support for senior leadership. The ideal candidate will manage a wide range of administrative tasks, ensuring the smooth operation of daily activities and effective communication.
Responsibilities:
Qualifications:
This remote administrative role requires a high degree of self-sufficiency and excellent communication skills to effectively support executives and collaborate with team members across different locations. The ideal candidate will be adaptable, resourceful, and committed to providing top-tier administrative support. The ability to manage your own workload and meet deadlines without direct supervision is critical for success in this fully remote position. Emphasis is placed on proactive problem-solving and maintaining an organized virtual workspace.
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, minutes, and presentations.
- Handle incoming communications (emails, calls, mail), prioritizing and redirecting as appropriate.
- Conduct research and compile information for reports and projects.
- Prepare, proofread, and edit documents, correspondence, and presentations.
- Manage filing systems, both physical and digital, ensuring easy retrieval of information.
- Process expense reports and manage departmental budgets as required.
- Act as a point of contact for internal and external stakeholders.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support to the executive team, anticipating needs and offering solutions.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative role.
- Exceptional organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to multitask and prioritize effectively.
- Discretion and confidentiality are essential.
- Experience working in a remote or virtual environment is highly desirable.
- Proactive attitude and problem-solving capabilities.
- Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
This remote administrative role requires a high degree of self-sufficiency and excellent communication skills to effectively support executives and collaborate with team members across different locations. The ideal candidate will be adaptable, resourceful, and committed to providing top-tier administrative support. The ability to manage your own workload and meet deadlines without direct supervision is critical for success in this fully remote position. Emphasis is placed on proactive problem-solving and maintaining an organized virtual workspace.
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0
Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote environment. This role is crucial for ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional communication, interpersonal, and organizational skills, with a proven ability to manage complex schedules, coordinate meetings, and handle sensitive information with discretion. Responsibilities include managing calendars, scheduling appointments, coordinating travel arrangements (both domestic and international), and preparing reports and presentations. You will be responsible for managing correspondence, prioritizing tasks, and acting as a liaison between executives and internal/external stakeholders. The Executive Administrative Assistant will anticipate needs, solve problems proactively, and maintain a high level of professionalism at all times. This position requires a mastery of office productivity software, including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. Experience with project management software and CRM systems is a plus. The ability to multitask effectively, meet tight deadlines, and thrive in a fast-paced, remote setting is essential. You will be expected to maintain confidentiality and exercise sound judgment in all interactions. This is a fully remote position, demanding excellent self-discipline and the ability to work autonomously while maintaining strong connections with the executive team. Key to success in this role is the ability to anticipate needs, manage competing priorities, and provide seamless support to ensure executives can focus on strategic objectives. The ideal candidate will have a minimum of 5 years of experience supporting C-level executives or senior management, preferably in a remote capacity. A diploma or degree in Business Administration or a related field is advantageous. Exceptional written and verbal communication skills are a must. Strong research and problem-solving abilities, coupled with a keen eye for detail and accuracy, are required. Proficiency in managing virtual meetings, organizing digital files, and utilizing various communication platforms (e.g., Slack, Zoom, Teams) is essential. This is an outstanding opportunity to be an integral part of a leading organization, providing critical support from your home office.
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1
Executive Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
Our client, a prominent leader in the (Industry of Client - e.g., Technology, Finance) sector, is seeking a highly organized, proactive, and exceptionally skilled Executive Administrative Assistant to provide comprehensive remote support to its senior leadership team. This role is pivotal in ensuring the smooth and efficient operation of executive functions, enabling our leaders to focus on strategic priorities. You will be responsible for managing complex calendars, coordinating intricate travel arrangements (both domestic and international), preparing and editing correspondence, reports, and presentations. This position requires a keen eye for detail, impeccable organizational skills, and the ability to anticipate needs and act proactively. You will serve as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Key responsibilities include managing incoming communications, prioritizing tasks, and ensuring timely follow-up on action items. This is a fully remote role, necessitating a high degree of self-discipline, resourcefulness, and comfort with virtual collaboration tools. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) are essential. A Bachelor's degree or equivalent experience is required, along with a minimum of 5 years of experience supporting C-level executives. Discretion and a strong understanding of confidentiality are paramount. The ideal candidate will be a master of multitasking, possess exceptional problem-solving abilities, and demonstrate a commitment to providing unparalleled support. Experience in remote administration and managing distributed teams' needs is a plus. Join us in empowering our leadership team through seamless administrative support, all while enjoying the flexibility and convenience of a remote work arrangement.
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2
Remote Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Remote Administrative Assistant to provide comprehensive administrative support to their executive team. This is a fully remote position, offering the flexibility to work from your chosen location while contributing to the smooth operation of our client's business. You will be responsible for managing schedules, coordinating meetings and appointments, handling correspondence (emails, phone calls), preparing documents and presentations, and maintaining electronic filing systems. Your duties may also include making travel arrangements, processing expense reports, and assisting with special projects as needed.
The ideal candidate will possess exceptional organizational skills, a proactive attitude, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Excellent written and verbal communication skills are a must, along with a professional demeanor and strong attention to detail. Previous experience as an administrative assistant, executive assistant, or in a similar support role is highly desirable. Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) and cloud-based document management systems is also beneficial. As this role is remote, you must be self-motivated, reliable, and possess strong time management skills to ensure tasks are completed efficiently and deadlines are met. You should be comfortable working independently and proactively anticipating the needs of the team. A keen understanding of office procedures and administrative best practices is required. You will play a vital role in ensuring the efficiency and productivity of our client's leadership team by handling essential administrative tasks with precision and discretion. Discretion and confidentiality are paramount in this role. We are looking for someone who is adaptable, eager to learn, and committed to providing high-quality administrative support. This is an excellent opportunity for an organized individual to leverage their skills in a flexible, remote setting while making a tangible contribution to our client's operations. The ability to troubleshoot minor technical issues related to remote work setups is a plus.
The ideal candidate will possess exceptional organizational skills, a proactive attitude, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Excellent written and verbal communication skills are a must, along with a professional demeanor and strong attention to detail. Previous experience as an administrative assistant, executive assistant, or in a similar support role is highly desirable. Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) and cloud-based document management systems is also beneficial. As this role is remote, you must be self-motivated, reliable, and possess strong time management skills to ensure tasks are completed efficiently and deadlines are met. You should be comfortable working independently and proactively anticipating the needs of the team. A keen understanding of office procedures and administrative best practices is required. You will play a vital role in ensuring the efficiency and productivity of our client's leadership team by handling essential administrative tasks with precision and discretion. Discretion and confidentiality are paramount in this role. We are looking for someone who is adaptable, eager to learn, and committed to providing high-quality administrative support. This is an excellent opportunity for an organized individual to leverage their skills in a flexible, remote setting while making a tangible contribution to our client's operations. The ability to troubleshoot minor technical issues related to remote work setups is a plus.
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3
Remote Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Remote Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is crucial for ensuring the smooth and efficient operation of executive functions, enabling leadership to focus on strategic initiatives. You will manage calendars, coordinate meetings, handle correspondence, prepare reports, and assist with various administrative projects. As a fully remote position, exceptional time management, communication skills, and a high degree of discretion and professionalism are essential. You will be the organizational backbone, facilitating effective communication and workflow for executives working across different time zones.
Key responsibilities:
The ideal candidate will possess a strong administrative background, with a minimum of 4-6 years of experience providing direct support to C-level executives or senior management. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Excellent organizational, multitasking, and time management skills are paramount. Superior written and verbal communication skills, with a keen eye for detail and accuracy, are required. The ability to work independently, anticipate needs, and maintain confidentiality in a remote setting is critical. A proactive and problem-solving mindset, coupled with a professional and adaptable demeanor, will ensure success in this role. This is an exciting opportunity to provide indispensable support to key decision-makers and contribute to the overall effectiveness of a leading organization, all within a remote work structure. The role is based remotely, supporting operations in the general vicinity of Machakos, Machakos, KE .
Key responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding independently when appropriate.
- Prepare agendas, take meeting minutes, and track action items for executive meetings.
- Conduct research and compile data for reports, presentations, and special projects.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Manage expense reporting and reimbursement processes for executives.
- Assist with the organization of events, conferences, and team-building activities.
- Maintain confidential files and records with utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address administrative needs to enhance executive productivity.
- Provide general administrative support, including document preparation, proofreading, and data entry.
- Stay current with remote work best practices and leverage technology to optimize administrative processes.
The ideal candidate will possess a strong administrative background, with a minimum of 4-6 years of experience providing direct support to C-level executives or senior management. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Excellent organizational, multitasking, and time management skills are paramount. Superior written and verbal communication skills, with a keen eye for detail and accuracy, are required. The ability to work independently, anticipate needs, and maintain confidentiality in a remote setting is critical. A proactive and problem-solving mindset, coupled with a professional and adaptable demeanor, will ensure success in this role. This is an exciting opportunity to provide indispensable support to key decision-makers and contribute to the overall effectiveness of a leading organization, all within a remote work structure. The role is based remotely, supporting operations in the general vicinity of Machakos, Machakos, KE .
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4
Senior Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client, a prominent organization operating at the forefront of its industry, is seeking an exceptionally organized and proactive Senior Executive Administrative Assistant to provide comprehensive remote support to its senior leadership team. This role is designed to be fully remote, offering the flexibility to manage executive support functions from anywhere. You will be responsible for managing complex calendars, coordinating global travel arrangements, preparing confidential reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a keen eye for detail, outstanding organizational skills, and the ability to anticipate needs and proactively address potential issues. You must be adept at managing multiple priorities in a fast-paced environment and maintaining a high level of professionalism and discretion. Proficiency in modern office suite software, virtual collaboration tools, and project management applications is essential. This position requires exceptional communication skills, both written and verbal, and the ability to interact effectively with individuals at all levels. You will play a critical role in ensuring the smooth and efficient operation of executive functions. Your ability to handle sensitive information with utmost confidentiality and integrity is paramount. We are looking for a dedicated professional who can seamlessly manage diverse administrative tasks, enabling our executives to focus on strategic initiatives. This is a rewarding opportunity to contribute significantly to a leading organization while enjoying the benefits of a remote work arrangement. The role is designated for **Machakos, Machakos, KE**, but operates as a fully remote position.
Responsibilities:
Responsibilities:
- Manage and optimize complex calendars for multiple senior executives, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as a gatekeeper and liaison between executives and internal/external contacts, managing communications effectively.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Conduct research and gather information for reports and presentations as needed.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Proactively identify and resolve administrative challenges and potential conflicts.
- Assist with special projects and initiatives as assigned by senior leadership.
- Maintain organized digital filing systems and ensure easy retrieval of information.
- Minimum of 5 years of experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Proven ability to manage complex schedules and prioritize tasks in a dynamic environment.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Strong written and verbal communication skills.
- Demonstrated experience in handling confidential information with utmost discretion.
- Ability to work independently with minimal supervision and take initiative.
- Excellent problem-solving skills and a proactive attitude.
- Experience with project coordination is a plus.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
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5
Senior Administrative Assistant - Remote Operations
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote support for their operational teams. This is a fully remote position, offering the flexibility to work from anywhere within designated time zones. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. You will be responsible for managing complex calendars, coordinating virtual meetings across different regions, preparing detailed reports and presentations, handling confidential correspondence, and maintaining digital filing systems with utmost accuracy. Your role will involve liaising with internal departments and external stakeholders, ensuring smooth information flow and efficient workflow. You will also be instrumental in onboarding new remote team members by providing administrative guidance and resources. This position demands a keen eye for detail, a strong understanding of remote work best practices, and the ability to anticipate needs and take initiative. Proficiency in various collaboration tools and office software suites is essential. We are looking for an individual who thrives in a dynamic, fast-paced virtual environment and is dedicated to maintaining high standards of administrative excellence. The ability to manage time effectively and prioritize tasks autonomously is crucial. If you are a motivated administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply. This role requires a minimum of 5 years of experience in a similar administrative support capacity, preferably in a remote setting. A Bachelor's degree in Business Administration or a related field is advantageous but not strictly required if combined with substantial relevant experience. The candidate must demonstrate a strong work ethic and a commitment to delivering consistent results. The successful applicant will be expected to adapt to evolving business needs and contribute positively to the team's overall success, all while working remotely from their chosen location. The role is based in Machakos, Machakos, KE, but is performed entirely remotely.
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6
Executive Administrative Assistant - Hybrid
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role involves a hybrid work model, combining remote work flexibility with in-office collaboration in Machakos, Machakos, KE . You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports, and ensuring the smooth day-to-day operations of the executive office. The ideal candidate is detail-oriented, possesses excellent communication skills, and can efficiently manage multiple priorities.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare agendas, take minutes, and follow up on action items for various meetings.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring prompt and professional responses.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and clarity.
- Coordinate logistical arrangements for meetings, conferences, and corporate events, both in-person and virtual.
- Process expense reports and manage office supplies and inventory.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Conduct research and gather information as required by the executive team.
- Provide general administrative support, including data entry, proofreading, and document management.
- Proven experience as an Executive Administrative Assistant or similar role.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and proactively, anticipating needs.
- Experience in (mention a specific industry if relevant, e.g., manufacturing, tech, finance) is a plus.
- Familiarity with office management procedures and basic accounting principles is beneficial.
- Comfortable working in a hybrid model, balancing remote tasks with in-office responsibilities.
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7
Remote Operations Coordinator, Administrative Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Operations Coordinator to provide essential administrative support. This is a fully remote position, perfect for an individual who excels at managing tasks, coordinating schedules, and ensuring smooth operational workflows from a distance. You will be responsible for a variety of administrative duties that are crucial to the day-to-day functioning of the team, requiring excellent communication and multitasking skills. The ideal candidate is detail-oriented, self-motivated, and proficient with various office software and communication tools.
Key Responsibilities:
This role demands exceptional organizational skills, attention to detail, and the ability to manage priorities effectively in a remote setting. Strong written and verbal communication skills are essential, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools. Experience with project management software and video conferencing platforms (e.g., Zoom, Teams) is highly beneficial. The ability to work independently, troubleshoot issues, and maintain confidentiality is critical. This is a fantastic opportunity to contribute to a dynamic team while enjoying the flexibility of a fully remote work environment.
A Bachelor's degree or equivalent professional experience in a related field is preferred. Proven experience in an administrative, secretarial, or operations support role is required, preferably in a remote capacity. Familiarity with CRM systems and other business management software is a plus. The position is conceptually based in Machakos, Machakos, KE , but is fully remote.
Key Responsibilities:
- Manage and coordinate schedules for meetings, appointments, and travel arrangements for remote team members.
- Handle incoming and outgoing communications, including emails, phone calls, and internal messages, ensuring timely responses.
- Organize and maintain digital filing systems, ensuring easy access to important documents and information.
- Assist in the preparation of reports, presentations, and other documents.
- Coordinate logistics for virtual team events and projects.
- Track project timelines and deliverables, proactively identifying potential roadblocks.
- Process invoices, expense reports, and other financial administrative tasks as needed.
- Conduct online research and gather information as requested.
- Provide support for onboarding new remote employees.
- Ensure the smooth operation of remote work tools and platforms.
This role demands exceptional organizational skills, attention to detail, and the ability to manage priorities effectively in a remote setting. Strong written and verbal communication skills are essential, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools. Experience with project management software and video conferencing platforms (e.g., Zoom, Teams) is highly beneficial. The ability to work independently, troubleshoot issues, and maintain confidentiality is critical. This is a fantastic opportunity to contribute to a dynamic team while enjoying the flexibility of a fully remote work environment.
A Bachelor's degree or equivalent professional experience in a related field is preferred. Proven experience in an administrative, secretarial, or operations support role is required, preferably in a remote capacity. Familiarity with CRM systems and other business management software is a plus. The position is conceptually based in Machakos, Machakos, KE , but is fully remote.
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8
Remote Executive Assistant - High-Level Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking an exceptionally organized and proactive Remote Executive Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to work from your chosen location in Kenya. You will be instrumental in managing the day-to-day administrative operations, ensuring seamless workflow and maximum efficiency for the executives you support. Your responsibilities will include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing correspondence, and organizing virtual files and documentation. You will act as a primary point of contact, liaising with internal and external stakeholders on behalf of the executives. The ideal candidate possesses superior organizational skills, excellent time management abilities, and a keen eye for detail. Discretion and confidentiality are paramount, as you will be privy to sensitive information. Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace) and experience with virtual collaboration tools are essential. You should be a proactive problem-solver, anticipating needs and taking initiative to address them. Strong communication and interpersonal skills are vital for effective interaction with various parties. This role requires a high degree of professionalism, adaptability, and the ability to thrive in a fast-paced, remote work environment. You will play a critical role in enabling executives to focus on strategic priorities. This is an excellent opportunity for an experienced administrative professional to leverage their skills in a supportive, remote capacity, contributing significantly to the smooth functioning of executive operations. If you are a dedicated, resourceful individual with a passion for providing top-tier administrative support, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments and meetings.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Organize and maintain electronic and physical files.
- Screen and prioritize incoming communications.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Conduct research and compile information as requested.
- Manage special projects and administrative tasks as assigned.
- Ensure efficient operation of administrative functions for executives.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High degree of professionalism and discretion.
- Ability to work independently and proactively in a remote setting.
- Strong problem-solving and multitasking abilities.
- Detail-oriented with a commitment to accuracy.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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