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Executive Administrative Assistant (Remote)
Posted 4 days ago
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Job Description
Our client, a dynamic and rapidly growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to its senior leadership team. This position is essential for ensuring the smooth operation of executive functions, managing complex schedules, coordinating meetings, handling correspondence, and preparing essential documentation. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, proficiency in office productivity software, and the ability to manage sensitive information with discretion. This is a fully remote role, offering the convenience of working from home.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls, prioritizing as needed.
- Conduct research and prepare reports, presentations, and other documents.
- Organize and manage electronic and physical filing systems.
- Coordinate logistics for virtual meetings and events.
- Act as a liaison between executives and internal/external stakeholders.
- Manage expense reporting and budget tracking for executive activities.
- Anticipate the needs of the executives and proactively address them.
- Maintain confidentiality and discretion in handling sensitive company information.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and work independently in a remote setting.
- High level of professionalism, discretion, and confidentiality.
- Proactive problem-solving attitude.
- Tech-savvy with the ability to quickly learn new software and tools.
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